Department Requests

Department Requests

Are you with a University Department? Are you wanting to order product for your department, event or project that bears Notre Dame logos or trademarks? Here’s everything you need to know! If you don’t see the information you need here, be sure to check the Department Request FAQ.

We recommend starting the design and approval process at least a month before your event or project date.

Follow these steps to successfully order product:

  1. Choose a vendor. Your product must be produced by a vendor that is licensed by the University of Notre Dame. You may choose from our list of Internal Vendors.* Contact the vendor and make sure they can produce the product you are interested in. Often times, they can assist you in creating artwork as well.
  2. Create your artwork. Keep in mind – all of your artwork must be approved by the Licensing Department before the vendor can begin production. Be sure to read our Artwork Do’s and Don’ts. If you have any questions, please contact us.
  3. Submit your artwork for approval. Submit your artwork in an e-mail to Katie Dittmer. The Licensing Department will review your submission. If there are questions or requests for re-design, you will be notified via e-mail. 
  4. Place your order. Submit the order through BuyND and generate a Purchase Order number. Give this PO# to the vendor, as they will need to include it on the invoice sent to Accounts Payable.
  5. Ongoing artwork approval. You need to submit the artwork per the above steps any time you want to order product, even if you are re-ordering a previously approved item.

*If you have trouble finding an Internal Vendor that is able to source the product, please contact us. If at all possible, we will help you find a licensed retail vendor that can produce the product.